Bennett Aerospace

  • Administrative Assistant II

    Job Locations US-VA-Arlington
    Posted Date 3 days ago(5/17/2018 9:20 AM)
    ID
    2018-1626
    # of Openings
    1
    Category
    Administrative/Clerical
  • Overview

    About Us

     

    Bennett Aerospace, Inc. is located in the Research Triangle Park area of North Carolina.  Established in 2008, we are a woman owned, veteran owned, certified 8(a) small business that provides scientific, engineering, and technical advisory services to our customers. Primarily focused on Federal Government clients in general, and the Department of Defense in particular, Bennett Aerospace provides expert guidance and advice on the full spectrum of R&D and its applications in engineering, science, medicine, and IT, as well as providing strategic programmatic support in order to meet customer goals and objectives.  Bennett Aerospace is a rapidly growing business focused on hiring and retaining the best people.

     

    Bennett AerospaceInc. has an *immediate* opening for a highly motivated Administrative Assistant II in support of a Federal Law Enforcement client located in Arlington, VA.  The successful candidate will assist staff with analyses and evaluation and with the preparation for recommendations for improvements, optimization, development, and/or maintenance efforts in specialized areas.

     

    To learn more about us, please visit us at:  www.bennettaerospace.com

     

    Job Summary


    The Administrative Assistant will perform a wide range of administrative and office support activities for Section and Unit Chiefs to facilitate the efficient operation of the organization. Provides administrative support and performs numerous duties, including scheduling, writing/editing correspondence, emailing, handling visitors, routing callers, record keeping, and answering questions and requests. The Administrative Assistant is responsible for conducting research using various resources to analyze data and report the findings in the assigned department while maintaining confidentiality. The Administrative Assistant will perform data entry, maintain department database systems, prepare physical files, and create physical reports for management. He or she will also cross reference data to ensure validity and accuracy in preparation of reports. Regular, predictable attendance is essential for satisfactory performance, as is the ability to work both with minimal direction and within a team environment.

    Responsibilities

    Job Responsibilities

     

    In order to accomplish the required functions associated with this job, the Administrative Assistant will perform the duties detailed below:

    • Receive and direct visitors and applicants.
    • Answer, screen and transfer inbound phone calls.
    • Receive and handle mail and email and direct to office personnel as appropriate.
    • Handle requests for information and data; resolve administrative problems and inquiries.
    • Prepare and modify documents including correspondence, reports, drafts memos, cables and emails.
    • Open, sort and distribute incoming correspondence; coordinate outgoing mail and packages to be picked up.
    • Maintain office supply inventories.
    • Maintain hard copy and electronic filing system; scan documents into digital case files.
    • Review status, format and process reports for the department.
    • Perform routine audits of databases and files; Maintain database records by ensuring the information is up to date and accurate.
    • Maintain database records by ensuring information are up to date and accurate; prepare and maintain electronic and physical files.
    • Review reports and verify information. Verify files and tracking systems; perform data entry and reconcile any inconsistencies that may appear in databases.
    • Develop and maintain spreadsheets, tracking databases, reports, and presentations.
    • Perform a range of general administrative activities, as well as facilities/space management, customer support services, resource distribution, acquisition support, and human resources support.
    • Utilize government database systems, word processing software, and presentation software.
    • Perform other related and/or administrative duties as assigned.

    Qualifications

    Job Qualifications

     

    • High School diploma required; Bachelor’s degree preferred.
    • General writing skills.
    • Strong oral and verbal communication.
    • Knowledge of operation of standard office equipment.
    • Strong organizational and interpersonal skills.
    • Able to work as part of a team or independently with minimal direction.
    • Ability to multi-task; detail oriented; be observant and anticipate office needs.
    • Excellent problem solver and able to handle difficult situations.
    • Strong computer skills; proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Access, and Outlook).
    • Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
    • Ability to be flexible and adaptable in a variety of situations.

     

    Applicants selected will be subject to a Government background investigation and must meet eligibility and suitability requirements.

    • Applicants must be a US Citizen
    • Successful Pass of Bennett Aerospace Background Investigation and Drug Screening
    • Successful Pass of Department of Defense Security Clearance
    • Applicants must receive "cleared status" from our federal government client for allowance to work on site.

    We are an Equal Opportunity Employer

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